There’s some debate in business circles about whether there’s a greater need to manage energy or time. For most business owners though, their enthusiasm carries them through energy drips. Where they struggle quite often is in their time efficiency for themselves and their team. This particularly applies to small startups where the team can be smaller than required and people are having to manage regardless. Here are four ways to increase your time efficiency for you and your employees too.
Outsource Some Major Functions
Not all major functions must be handled within the company. Avoid being someone who needs to control or oversee everything that’s happening – don’t micromanage. The employees won’t appreciate it and it’ll make your day less optimal too. Instead, take advantage of service providers than can step in and handle key duties to allow the team to focus on their core responsibilities. Outsourcing legal tasks, payroll administration, and other key areas can save you a ton of time and stress. If you’re not sure which providers might be most suitable, look into the payroll administration by G&A Partners because they offer a range of tailored services for businesses of all sizes.
Many meetings are unproductive or, at best, aren’t run efficiently. Use virtual or in-person meetings more productively by having a fixed agenda, setting a time limit for each point, and knowing when to move on to the next subject. Look out for people who try to take over the meeting and steer it towards key issues instead. Also, ensure that no meeting ends without a clear understanding about what has been decided, and the next actions to be taken (and who’s responsible for them).
Maximize Your Work Time
Unfocused work doesn’t get you very far. While as the owner, it’s possible to burn the midnight oil and rarely be out of the office, this is a bad plan. It doesn’t work for long and is highly inefficient. You’ll burn out this way. Instead, aim to make maximum use of the available work time. If you’re at the office, eight hours, or nine hours, get the most achieved within that time. Delegate tasks that don’t require your input or oversight to someone else. Put your time into the most vital tasks and projects that can move the business forward.
Separate work time from personal time. Avoid the two overlapping because it can lead to too many interruptions by friends and family when work needs doing. Reduce the number of notifications on your phone. This is mostly an interruption technology that can keep stopping you in your tracks. While important business emails need to be seen and responded to quickly, the majority aren’t as important and can be batch processed. Use a website blocker tool for web browsers to prevent access to websites that allow you to waste time. This can act as a reminder to not procrastinate when there are more important things to be done.
Time efficiency is something that business owners and their staff battle with every workday. When you gain better control of it, it’s possible to prevent work from consuming your life.